Supply Chain Administrator

6 Months Fixed Term Contract

We currently have an exciting opportunity within our Masefield-Beta business for a Supply Chain Administrator to join our growing team and help drive the Company forward. This is a great opportunity for a highly motivated individual who possesses a real enthusiasm to gain knowledge of supply chain processes and operations within the industry, you will have a good deal of autonomy but will also need to be able work in a team environment.  Reporting to the Supply Chain Manager, you will support the implementation of a new inventory management system and provide administrative support at a senior management level. The position requires a reliable and analytical individual, with strong attention to detail able to work in a fast paced environment.

Your bit...

Purchase order processing

  • Monitor stock levels.
  • Raise purchase orders as required in response to specific criteria – e.g. changes in stock levels.
  • Monitor status of open purchase orders.
  • Expedite open purchase orders.
  • Update information on system in response to any changes in status.
  • Check invoices and resolve any invoice queries.
  • Co-ordinate inbound shipping activities to ensure costs are minimised and goods arrive on time.
  • Liaise with Sales to ensure goods meet export deadlines.

Supplier Management

  • Contact suppliers by phone and e-mail in order to:
  • Place purchase orders; 
  • Request information such as quotations and product data;
  • Progress chase/expedite purchase orders and information requests;
  • Clarify any other points as required.
  • Develop good working relationships with supplier contacts to facilitate the above.

General support

  • Support inter departments by compiling reports in response to requests across a range of supply related issues such as:
  • Product specifications;
  • Stock availability;
  • Product costing information.
  • Support the development and maintenance of the Inventory system by:
  • Gathering  a variety of product data (for example item weights, volumetric etc. from both suppliers and by measurement of samples of stock on hand
  • Maintaining accurate records and file of product data using spreadsheets and databases.
  • Update warehouse and quality teams on status of inbound containers.
  • Work with warehouse and accounts teams to resolve any issues on goods receipt.
  • Support quality team in solving any quality issues with purchased goods.
  • Develop and maintain product sample storage and cataloguing system in line with business requirements.
  • Undertake general office duties such as filing, scanning etc. 

What you need to do it…

  • Excellent interpersonal skills with the ability to build / maintain relationships and communicate with key stakeholders at all levels.
  • Great attention to detail with a high level of accuracy.
  • Proficient with Microsoft Office, particularly Excel.
  • Highly analytical, numerate and a good problem solver.
  • Ability to work in a fast paced environment with multiple and changing priorities.
  • Strong organisation skills with the ability to complete tasks on time and accurately.
  • Resilience with the ability to work under pressure.
  • Able to work on a stand-alone basis as well as in a team.
  • Ability to follow instructions.
  • Knowledge of planning and stock management experience in a high volume environment would be beneficial.
  • ERP / MRP experience would also be advantageous.

Our bit…

  • Contributory pension scheme
  • Bi annual profit related pay incentive (pro-rata)
  • 25 day’s holiday entitlement + Statutory (pro-rata)

To apply for the position or to request more information please contact

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